Microsoft cloud engineer - SharePoint, Office 365, Azure, DotNet, Angular, JavaScript.
Microsoft cloud engineer - SharePoint, Office 365, Azure, DotNet, Angular, JavaScript.

SharePoint

Poster – SharePoint List – When to Use What

The below visual captures ideas on SharePoint table data storage and when to use what.    Rows and columns of data are common.  Choosing the best hosting technology provides ease of support, quick time to market, performance, and scale for data growth.

SQL Server has good use cases, but comes with trade-offs including higher upfront setup effort and fewer end user controls (audit, search, version history).  Can improve performance and reporting if those trade-offs are correctly addressed.

Select right tool for the job.  Times for both.

Cheers! 

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SharePoint – SQL Database Roles

Had a friend ask about SQL database Role Memberships that are needed for SharePoint Server on-premise.  Examined SQL roles on my dev farm.  Reference table below.

Cheers!   

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Get-SPServiceApplication

Get-SPDatabase | Select TypeName

SQL Permission Role

App Management

App Management Database

SP_DataAccess

N/A

Configuration Database

dbo, WSS_Content_Application_Pools

N/A

Content Database

SP_DataAccess

Microsoft SharePoint Foundation

Microsoft SharePoint Foundation Subscription Settings Database

SubscriptionSettingsService_Application_Pool

Secure Store

Microsoft.Office.SecureStoreService.Server.SecureStoreServiceDatabase

SP_DataAccess

User Profile

Microsoft.Office.Server.Administration.ProfileDatabase

SP_DataAccess

User Profile

Microsoft.Office.Server.Administration.SocialDatabase

SP_DataAccess

State Service

Microsoft.Office.Server.Administration.StateDatabase

WSS_Content_Application_Pools

User Profile

Microsoft.Office.Server.Administration.SynchronizationDatabase

db_owner

Search Service Application

Microsoft.Office.Server.Search.Administration.SearchAdminDatabase

SPSearchDBAdmin

Search Service Application

Microsoft.Office.Server.Search.Administration.SearchAnalyticsReportingDatabase

SPSearchDBAdmin

Search Service Application

Microsoft.Office.Server.Search.Administration.SearchGathererDatabase

SPSearchDBAdmin

Search Service Application

Microsoft.Office.Server.Search.Administration.SearchLinksDatabase

SPSearchDBAdmin

Machine Translation Service

Microsoft.Office.TranslationServices.QueueDatabase

SP_DataAccess

Word Automation Services

Microsoft.Office.Word.Server.Service.QueueDatabase

SP_DataAccess

PerformancePoint

Microsoft.PerformancePoint.Scorecards.BIMonitoringServiceDatabase

SP_DataAccess

Business Data Connectivity

Microsoft.SharePoint.BusinessData.SharedService.BdcServiceDatabase

SP_DataAccess

Managed Metadata

Microsoft.SharePoint.Taxonomy.MetadataWebServiceDatabase

db_owner

FIXED – Unable to search item by ID (Your search returned no results)

Recently I resolved an on-premise search issue where typing an ID number into the list view “Find an item” bar gave zero results.   The list definitely had matching data and search full crawl was completed.

The fix was to update “ListitemID” to be searchable on the Search Service Application (SSA), click “Re-Index” button under List Settings, and wait for the next incremental crawl.  Cheers! 

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Symptom

  • Type keyword in “Find an item”
  • Error display “Your search returned no results”

SNAGHTML7ce66d

Resolution

  • Open Central Admin
  • Open Search Service Application
  • Open “Search Schema” and type “ListItemID”
  • Check the box [X] for “Searchable”
  • Navigate to team site with user content
  • Open “List Settings > Advanced settings”
  • Click button “Reindex List”
  • Wait for incremental search
  • Now works OK

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Reference

How to Register for NEW SharePoint Admin Center

Open the link http://aka.ms/joinadminpreview to submit an opt-in request to Microsoft with Tenant URL and Contact email.

Learn more about the NEW SharePoint Admin Center at Introducing the new SharePoint Admin Center

Thank you to @wonderlaura for Power Hour which included this URL in audio. https://www.youtube.com/watch?v=UQBGaW-101A

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Application for the SharePoint Admin Center early preview program

Important (10/18/2017): The current early preview program for the new SharePoint Admin Center that was presented at Ignite 2017 is now closed. You can still use this form to apply for future early preview opportunities. We will contact you via email and invite you to our private Yammer group when we start enrolling people again in the future.
Required

1. Tenant URL (Example: contoso.sharepoint.com)
This is the tenant you will want to receive the early SharePoint Admin Center preview on. Please provide one form entry per tenant.

Enter your answer

2. Contact email (Example: Bob.Smith@contoso.com)
This contact email will be invited to our private Yammer group once you’ve been accepted in the program. For multiple emails, please separate with “;”

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@ SPJeff

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