Tag Archives: Office

Visio 2013 – new shapes and color scheme

Today I opened Visio to draw a simple network topology.  The default shapes are different from Office 2010 and have taken more of a Windows 8 (“Modern UI”) look.  Below are some an examples and stencil downloads for drawing the newer style of Microsoft diagrams.





Extracting hyperlink destinations from Excel (Document Library item URLs)

I recently needed the destination URL for several hundred items across layers of nested folders in a giant SharePoint Document Library.    Right clicking with “copy link location” just wasn’t going to work here.   The datasheet view, Excel, and Access all came to mind as possible tools.   In then end a quick Excel UDF (User Defined Function) helped get the job done.   This is easily done against SharePoint Document Libraries because the default Title column links to the file item URL.

  1. Choose “Export to Spreadsheet” from your document library
  2. Open the .IQY file when prompted
  3. Press Alt+F11, then Insert > Module
  4. Paste in this code:
  5. Function GetAddress(HyperlinkCell As Range)
        GetAddress = Replace _
        (HyperlinkCell.Hyperlinks(1).Address, "mailto:", "")
    End Function
  6. Save the workbook.   Note:  You might be prompted to save as XLSM for a macro enabled workbook, change the file type, and save.
  7. Use the =getaddress(cell) function to see the URLs  (screenshots below)














Sources Cited


Function GetAddress(HyperlinkCell As Range)

    GetAddress = Replace _

    (HyperlinkCell.Hyperlinks(1).Address, "mailto:", "")

End Function

Drag and drop .XML files to Excel 2007

Working with SharePoint daily I see a great deal of XML data.   System configuration, user data, feature definition, list schema, usage, etc.     SharePoint is a product that lives and breathes in XML format for nearly everything.

I personally find Excel 2007 very handy here.

If you didn’t know it is possible to drag a plain XML file onto a blank workbook and follow the Excel 2007 defaults to view in a grid layout (sample below).   From there it’s …

  1. Easier to read
  2. Simple to filter and sort
  3. Possible to create PivotTables or Charts to identify patterns

Try it out!    Please leave a comment of any XML tricks you find helpful.    Anybody work a lot with XML in SQL 2005 or InfoPath forms?





Import XML data (Excel – Import XML as Table)



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